Privacy Policy | Staff Sign-in App & Contractor Sign-in App

1	Definitions and Interpretation In this Policy the following terms shall have the following meanings: "Account" - means an account required to access and/or use certain areas and features of Our site and portal; “Cookie” - means a small text file placed on your computer or device by Our site and portal when you visit certain parts of Our Site and/or when you use certain features of Our site and portal. Details of the Cookies used by Our site and portal are set out in Part 14, below
2	Information About Us Our site and portal is owned and operated by UVISIT, a Limited Company registered in England under company number 13120671. Registered address: 44-46 Regent Street Rugby CV21 2PS VAT number: 369 2892 43 Email address: privacy@u-visit.com
3	What Does This Policy Cover? This Privacy Policy applies only to your use of our site and portal. Our site and portal may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
4	What Is Personal Data? Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5	What Are My Rights? Under the Data Protection Legislation, you have the following rights, which we will always work to uphold: a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 14. b) The right to access the personal data we hold about you. c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 14 to find out more. d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 14 to find out more. e) The right to restrict (i.e. prevent) the processing of your personal data. f) The right to object to us using your personal data for a particular purpose or purposes. g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time. h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases. i) Rights relating to automated decision-making and profiling. For more information about Our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15. It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data. Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about Our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. we would welcome the opportunity to resolve your concerns ourselveshowever, so please contact us first, using the details in Part 14.
6	What Data Do You Collect and How? Depending upon your use of our site and portal and portal, we may collect and hold some or all of the data set provided by you plus technical information from your systems, for more information about our use of Cookies and similar technologies
7	How Do You Use My Personal Data? Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful bases for doing so: We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15. If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so. In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
8	How Long Will You Keep My Personal Data? We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.
9	Do You Share My Personal Data? We will not share any of your personal data with any third parties for any purposes, subject to the following exception[s]. If we sell, transfer, or merge parts of Our business or assets, your personal data may be transferred to a third party. Any new owner of Our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
10	How Can I Control My Personal Data? In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via our site and portal, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details.
11	Can I Withhold Information? You may access certain areas of our site and portal without providing any personal data at all. However, to use all features and functions available on our site and portal you may be required to submit or allow for the collection of certain data. You may restrict our use of Cookies. For more information, see Part 13 and our Cookie Policy which can be found on www.u-visit.com.
12	How Can I Access My Personal Data? If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email addresses shown in Part 14. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
13	How Do You Use Cookies? Our site and portal may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our site and portal and to provide and improve our products and services. By using Our site and portal you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. In addition, our site and portal uses analytics services provided by Google, which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use Our site and portal. For more details, please refer to our Cookie Policy which is available on our website.
14	How Do I Contact You? To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details: Email address: privacy@u-visit.com.
15	Changes to this Privacy Policy We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be immediately posted on our site and portal and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site and portal following the alterations. we recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 4th March 2021.